Description

Job Title: Program Coordinator

Duration: 01-Mar-2026 - 01-Aug-2026

Location: Stanford, CA

PR: $40/hr - $45/hr on W2

Description

Seeking a temporary Program Coordinator to support the education and research team's event, meetings and program activity portfolio.

Working closely with the Managing Director of Research and Campus Engagement, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students coordinating logistics, communications, and administrative support.

It offers an excellent opportunity to gain hands-on experience in program and event management

Core Duties

• Program & Event: • Coordinate logistics for weekly seminars, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Assist with other units and/or coordinator's workshops, seminars, and program-specific events during peak programming periods.
• PhD Student and Postdoc Engagement:
• Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for scholar communications and follow-up. • Provide administrative and logistical support for postdoctoral appointments on an as-needed basis, including coordination with relevant departments and personnel.
• Finance & Purchasing: • Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events
• Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.
• Operations: • Oversee office supplies, shared space, and day-to-day operational needs.
• Manage calendars and travel for leadership, and support internal data management and tracking projects. Minimum Requirements: Education & Experience: High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.