Description

The Business Coordinator serves as FGP's front-desk brand ambassador, ensuring that all visitors have a great experience interacting with our team. This role is responsible for a variety of administrative and operational tasks that enable our front office processes while ensuring our internal team members have access to resources and support.

Administrative Support

• Greet all in-person guests and ensure they are properly guided to meetings and resources as needed.
• Answer phone calls and direct individuals to the appropriate person and provide direction for those seeking employment.
• Manage all incoming and outgoing mail and package deliveries, including specialized marketing mailers.
• Manage the front office calendar, which communicates in-office visitors.
• Manage office supply and drink inventory for the office and distribute and organize materials in designated areas.

Staffing Division Support

• Assist with resume formatting as needed.
• Oversee Reference Process.
• Update Bullhorn records as needed when communicating with candidates.
• Assist marketing with client gifts.

Operations Support

• Manage catering orders for client meetings, internal meetings, and other requests.
• Assist with submitting work order requests to the property management company.
• Manage desk setup for new internal employees.
• Run errands as needed.
• Assist with various projects as needed.

SOFT Skills

• Hungry, humble, and smart. An effective communicator with high emotional intelligence and situational awareness.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines with a sense of urgency.
• Maintains discretion and exercises sound judgment in handling confidential information.
• Highly self-motivated and proactive in managing responsibilities.
• Skilled in building and maintaining trustworthy relationships through clear, professional communication and strong interpersonal awareness.
• Flexible and able to react to change and conflict in a positive, constructive manner.
• Experienced in cross-functional teamwork to achieve shared goals.
• Ability to demonstrate resiliency, commitment, and loyalty to a shared cause.

Preferred Experience

• Two plus years of administrative and operational experience preferred
• Skilled in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams; experienced with Zoom Workplace and Canva.
• Bachelor's Degree Preferred