Description

Title: Administrative Assistant

Location: Lincolnshire, IL (100% On-Site)

Industry: Non-Profit

Compensation: $20 - $23 / hr

Work Schedule: Monday-Friday | 9:00 AM - 5 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is hiring for our client, a mission-driven non-profit organization that supports independent businesses through education, resources, and professional collaboration. This is a close-knit team environment with a strong culture of teamwork, service, and shared responsibility. Employees are highly engaged, supportive, and passionate about the organization's purpose.

Job Description

The Administrative Assistant plays a key role in keeping daily office operations running smoothly. This position supports internal teams, members, and leadership through administrative coordination, office management, and event support. The role begins as a contract assignment with the opportunity to convert to a permanent position based on performance and business needs. This is an excellent opportunity for an experienced administrative professional who thrives in a collaborative, detail-oriented environment.

Key Responsibilities

• Serve as the primary point of contact for incoming phone calls and general inquiries, providing professional and friendly customer service
• Greet visitors and manage incoming mail, deliveries, and packages
• Coordinate office supplies, kitchen inventory, and shared workspaces
• Assist with document preparation, mailings, and administrative projects
• Support internal meetings, including scheduling, preparation, and follow-up
• Maintain administrative documentation and office procedures
• Coordinate with vendors, manage invoices, and support basic accounting processes
• Assist with internal culture initiatives and team engagement efforts
• Provide logistical and administrative support for meetings, conferences, and events (badges, materials, shipping, registrations, surveys)

Qualifications

• 3-5 years of experience in an administrative, office support, or coordinator role
• Strong customer service skills with a professional phone presence
• Highly organized with excellent attention to detail
• Ability to manage multiple priorities in a small-team environment
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with Zoom, MS Teams, Adobe Acrobat, and database systems
• Event coordination or operations experience is a plus
• Team-oriented mindset with a proactive and adaptable approach

Additional Details

• Possibly eligible for contract-to-hire
• Business casual dress code
• Small office environment

Perks

• Beautiful office setting with free on-site parking
• Collaborative, supportive team culture
• Exposure to a mission-driven organization making a meaningful impact

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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