Description

Role: Vendor Relationship Coordinator

Location: Vienna, VA (Hybrid)

Business Unit: Security Third Party & Representative Management

Pay Rate: $50/hr on W2

Role Overview

The Vendor Relationship Coordinator (Contracts Administrator) will support the Information Security Third Party & Vendor Management team by providing administrative, coordination, and documentation support for security-related vendor engagements. This role focuses on contract review coordination, vendor interaction, reporting, and process support rather than hands-on third-party risk assessments.

Key Responsibilities

• Provide administrative and coordination support for Information Security third-party contract reviews
• Gather, organize, and maintain information for complex vendor and contract engagements
• Track review statuses, deadlines, priority changes, and deliverables across ongoing engagements
• Maintain accurate documentation, metrics, and reports within SharePoint libraries
• Schedule, coordinate, and facilitate meetings with internal business units and external vendors
• Capture and distribute meeting minutes and action items
• Lead weekly team stand-ups and support Agile workflows
• Build and maintain strong working relationships with team members, leadership, business stakeholders, and third parties
• Stay current on Information Security best practices and industry trends to support process and policy improvements
• Develop and maintain process documentation, including procedures and job aids
• Perform additional duties as assigned by leadership

Required Qualifications

• Experience in vendor management and third-party engagement coordination
• Strong contracts and procurement background, including:
• Understanding contract terms and conditions
• Pricing and negotiation concepts
• Performance monitoring, compliance, issue resolution, and risk considerations
• Experience working with:
• Statements of Work (SOWs), NDAs, RFPs, and related contract documentation
• SharePoint and document management systems
• Azure DevOps (ADO)
• Familiarity with Agile methodologies (Kanban, epics, stories, stand-ups)
• Experience in the financial services industry
• Knowledge of Information Security concepts, processes, and methodologies
• Strong technical writing and documentation skills
• Project management experience
• Excellent organizational, planning, and multitasking skills
• Strong verbal, written, and interpersonal communication skills, including the ability to influence and negotiate
• Proven ability to work effectively with all levels of staff, including C-level executives
• Proficiency in word processing and spreadsheet tools

Nice to Have

• Experience supporting Information Security governance or vendor security processes
• Exposure to compliance-driven environments

Important Note

This role is not intended for candidates focused solely on third-party risk management or GRC functions. The emphasis is on vendor coordination, contracts administration, documentation, and relationship management within an Information Security context.

About Seneca Resources

Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.