Administrative Specialist Jobs in New York, NY

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we’ve boosted the potential of workplaces around the corner, and around the world, for 160 years and counting.

Savills is looking for a Broker Administrative Specialist to join the team in the New York office.

The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles.

KEY DUTIES AND RESPONSIBILTIES:

• Proactive in assessing the needs of the Professional and the client
• Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc.
• Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling
• Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time.
• Create market surveys and tour books of available properties, including collecting necessary information from databases.
• Maintain and update assigned broker team's client/prospect databases
• Monitor action items and deadlines to ensure effective and timely completion
• Maintain and purge account files and records for assigned broker teams
• Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports
• Conduct research, assemble data, and perform special projects as assigned

QUALIFICATIONS:

• Bachelor's Degree in business or equivalent experience
• Minimum 3 years related work experience supporting multiple people; real estate experience preferred
• Ability to complete a high volume of tasks with minimal guidance or supervision
• Strong organizational, interpersonal and communication skills
• Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility
• Capacity to work successfully in a team environment
• Strong proofreading and editing abilities
• Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Creative self-starter, multitask oriented, and strong time management skills

SPECIFIC SOFTWARE PROGRAMS UTILIZED:

• All Microsoft applications, including Word, Excel, and PowerPoint
• Outlook and other contact management, social media, and email systems
• inDesign a plus
• CoStar/Loopnet & AIR
• Adobe Acrobat
• Salesforce
• Slack

Salary Range: $70,000 to $75,000

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E-Verify program.