Administrative Specialist Jobs in New York, NY

Description

Administrative Assistant - Executive Office, Medical Group

Full Time | Mon - Fri Brooklyn, NY

THE BEST CAREERS. RIGHT HERE @ BROOKLYN'S LEADING HEALTHCARE SYSTEM.

MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

Maimonides Health is Brooklyn's largest healthcare system, serving over 250,000 patients annually across three hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our Physician Organization includes:

• Faculty Practice: Over 600 providers, 1,500 staff, and 275,000 annual visits
• Community Practice Network: 20 practices across 12 neighborhoods, 50+ providers, 300 staff, and 200,000 annual visits

We are seeking a highly organized, proactive Administrative Assistant to support the Senior Vice President of Physician Operations and Chief Strategy Officer for the Medical Group. This is a high-impact role requiring discretion, adaptability, and strong communication skills to support executive leadership and physician engagement across a complex, multi-site organization.

Key Responsibilities: Executive Support

• Manage complex calendars, coordinate high-level meetings across departments and external partners
• Prepare agendas, take minutes, and follow up on action items
• Handle confidential correspondence and communications on behalf of the SVP and other members of the Physician Enterprise Team
• Physician Communication & Engagement
• Assist in developing and distributing internal communications to physicians and practice leaders
• Support planning and execution of physician town halls, leadership forums, and strategic events
• Maintain contact lists and communication channels for rapid outreach

Administrative Operations

• Process expense reports, check requests, and timecard approvals
• Maintain filing systems, office supplies, and departmental records
• Liaise with HR, Finance, and Operations teams as needed

Special Projects

• Support strategic initiatives and cross-functional projects as assigned
• Assist with data collection, presentation development, and project tracking
• Coordinate logistics for site visits, retreats, and executive planning sessions

We Require

• HS Diploma required; Bachelor's Degree preferred
• 2-3 years of experience supporting senior executives or physician leadership
• Strong interpersonal and written/verbal communication skills
• High proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities in a fast-paced environment
• Experience in healthcare or physician group operations is a plus

Salary: $70,000-75,000/yr

We offer comprehensive benefits including a 403 (b) retirement plan.

Administrative Assistant, for immediate consideration, please apply now!

Maimonides Medical Center (MMC) is an equal opportunity employer.