Administrative Specialist Jobs in New York, NY

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Executive Assistant to the Chief Operating Officer of our global Markets team. This role is located in our New York, NY headquarters in Tribeca.

In this role, you’ll make an impact in the following ways:

• Provide high-level executive administrative support to the COO, managing a broad range of tasks with autonomy and discretion.
• Serve as a trusted liaison between executives, internal teams, and external partners, facilitating clear and timely communication.
• Represent the COO and Markets team with a high level of professionalism, courtesy and discretion.
• Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics.
• Act as a gatekeeper to protect executives’ time and focus, managing inbound communications and screening calls and visitors.
• Work closely and effectively with the COO to keep them informed of upcoming commitments and responsibilities both professionally and personally.
• Provide ad-hoc support to key direct reports of the COO, and work in partnership with the entire Markets executive administrative team.
• Provide back-up administrative support for the Global Head of Markets.
• Collaborate effectively across global teams, demonstrating cultural sensitivity and strong interpersonal skills.
• Arrange complex domestic and international travel itineraries, ensuring cost-effectiveness and efficiency.
• Manage expense reporting, billing, and office supply procurement with accuracy and attention to detail.
• Coordinate team events, conferences, town halls, and virtual meetings (including WebEx , MS Teams and other platforms), ensuring smooth execution and engagement.
• Collaborate effectively across global teams, demonstrating cultural sensitivity and strong interpersonal skills.

To be successful in this role, we’re seeking the following:

• Proven experience supporting senior executives in a fast-paced, global environment.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a highly professional and approachable demeanor.
• High level of interpersonal skills to handle sensitive, confidential issues and the ability to build effective working relationships.
• Tech-savvy with proficiency in Microsoft Office Suite, calendar management tools, virtual meeting platforms, and expense systems.
• A proactive problem-solver who anticipates needs and takes initiative.
• Flexibility and adaptability to evolving priorities and business needs.
• Background within the financial services sector preferred.

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

Here’s a few of our recent awards:

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $58,000 and $102,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs. This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.