Administrative Project Coordinator Jobs in Chicago, IL

Description

This role offers the opportunity to directly support efforts that advance education equity and expand opportunities for young people across Chicago and Lake County. Reporting to the Executive Director, you'll work closely with a collaborative team to strengthen initiatives spanning early childhood through college and career success, as well as key supports like experiential learning, mental health, and violence reduction. We're looking for someone who thrives in a fast-moving, mission-driven environment and is passionate about partnering with nonprofits to make a lasting impact.

Responsibilities

• Manage the Executive Director's complex calendar, including scheduling meetings, calls, and travel, while proactively resolving conflicts and anticipating time-sensitive needs.
• Draft, proofread, and edit correspondence, presentations, reports, and meeting materials.
• Prepare and submit monthly expense reports and ensure compliance with submission deadlines.
• Provide project management support for meetings, internal initiatives, and process improvement efforts.
• Coordinate and execute logistics for internal and external meetings, events, and special projects.
• Oversee office and vendor management, ensuring a professional, well-maintained workspace and effective vendor relationships.
• Support team culture by planning team-building activities, volunteer events, and celebrations that strengthen collaboration.
• Provide ad hoc scheduling and administrative support for senior staff and stakeholders reporting to the ED, working closely with fellow administrative staff to ensure seamless coordination.

Ideal Experience

• Deeply committed to making a difference, with a passion for nonprofit/foundation work and education equity.
• Bachelor's degree preferred; minimum of 5 years of experience providing executive-level support.
• Highly detail-oriented with strong proofreading skills and accuracy in managing forms and documentation.
• Proactive and resourceful with a strong work ethic and sense of accountability.
• Proven track record of excellence, integrity, discretion, and strong collaboration skills.
• Skilled at thriving in fast-paced environments with the ability to prioritize, multitask, and manage diverse projects and deadlines effectively.
• Open to candidates from diverse industry backgrounds; commitment to diversity, equity, and inclusion strongly valued.
• Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint) and familiarity with collaboration platforms such as Teams and Zoom.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.