Administrative Office Supervisor Jobs in Chicago, IL

Description

Are you looking to do more with your administrative skills? Do you have a knack for organization and making sure operations run smoothly? Are you someone who enjoys work variety and having a purpose with task you get to own?

A growing firm is looking for an experienced administrative professional to join their team!

Who are we: Our client, with over 50 successful years in business, has been serving a diverse client base with a focus on family-owned and closely held businesses. Besides the standard audit, accounting, and tax programs, we offer our clients a full range of business consulting services to assist with the complete life cycle of the business.

The focus is people in all aspects; from the day to day, mission and values, goals and client service. The anchor stem from the core values - education, integrity, people, care and trust.

Why Us? Perks and Benefits

• Competitive base salary aligned to your experience, roles and responsibilities.
• Comprehensive benefits package including medical/dental/vision/critical illness/life insurance, short-term and long-term disability, PTO, Health & Wellness Time and Holidays.
• Casual dress office environment.
• Collaborative and supportive team members.

Position Expectations

• Serve as the first point of contact for clients and visitors, managing reception duties with professionalism.
• Answer, screen, and direct phone calls; handle client inquiries or route them to the appropriate team member.
• Handle partner requests regarding the assembling and organizing of various tax returns for clients as well as financial statements and other client documents in compliance with firm standards.
• Manage office supply inventory and place orders as needed to ensure the office runs efficiently.
• Process incoming and outgoing mail, including client documents and confidential information.
• Maintain calendars, schedule appointments, and support meeting logistics.
• Keep inventory of kitchen supplies; clean kitchen and refill refrigerator and snacks daily.
• Provide general administrative support to partners, managers, and staff as required.
• Assist with special projects and other duties as assigned.

About You

• Previous administrative or office support experience preferred; experience in a CPA firm or professional services environment a plus.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills; professional phone and reception etiquette.
• High attention to detail, especially when handling confidential documents.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); familiarity with document management systems a plus.
• Ability to work both independently and as part of a team.