Administrative Documentation Specialist Jobs in New York, NY

Description

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike.

Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun.

We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing!

As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director.

Responsibilities of the role will include: General Office Management

• Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.)
• Manage correspondence (emails, mail, phone calls) and maintain organized digital filing
• Liaise with vendors, suppliers, and service providers.
• Ensure compliance with health and safety regulations and company policies.

Administrative Support

• Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents.
• Maintain records, databases, and company documents such as contracts and invoices.
• Prepare reports, letters, and internal communications.

Finance and Record-Keeping

• Process invoices, expense claims, and petty cash.
• Assist with budget tracking and procurement processes.
• Support payroll preparation by maintaining accurate attendance and leave records.

Qualifications & Skills

• High school diploma or equivalent (essential).
• Proven experience in an administrative, clerical, or office support role.
• Experience managing office operations, supplies, and vendor relationships.
• Familiarity with bookkeeping or basic financial processes is often beneficial.
• Competent in Google Workspace Suite (Docs, Sheets etc.)
• Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software).

Requesting An Accommodation

At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons.

If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported.

If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer.

If you'd like to discuss or request an accommodation, you can call us at (848) 292-9955, send us an email, or speak directly with your Jersey Hired recruiter.

Equal Employment Opportunity

At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients.

All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law.

Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that.

Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities.

Additional Information

Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future.

Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client.

Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment.

Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.