Administrative Assistant Manager Jobs in New York, NY

The Greenwich office of a global private investment company is looking to fill a newly created adminsitrative floater role designed to support various teams and departments, as needed. The ideal candidate will be agile, adaptable, and bring an upbeat, yet driven attitude. This position offers a great learning opportunity for someone looking to build on their administrative experience and offers growth potential as well. The role is in office, 5 days a week, from 9 AM-5:30 PM, with flexibility for some overtime.

RESPONSIBILITIES:

• Provide flexible administrative support across different departments and teams to cover for vacation, sick leave or other absences;
• Maintenance and management of calendars utilizing Microsoft Outlook;
• Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
• Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;
• Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
• Distribute daily mail to appropriate team members and process outgoing mail as necessary;
• Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk and registration at satellite offices;
• Track team PTO and Sick days;
• Ad-hoc assignments as requested.

QUALIFICATIONS:

• Strong organizational skills, attention to detail is crucial
• Proficiency in Word, PowerPoint, and Excel
• Minimum 4 years of admin experience;
• Bachelor's Degree preferred
• CT Notary a plus (or must be willing to obtain one) since legal documents will need to be notarized