Administrative Assistant Jobs in Chicago, IL

Description

A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment.

THE ROLE

• Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion.
• Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events.
• Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items.
• Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes.
• Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment.
• Support firmwide initiatives, team meetings, and company events, from concept through execution.
• Track project timelines, coordinate deliverables, and maintain organized documentation.
• Uphold the highest standards of confidentiality and professionalism in all interactions.

YOU

• Bachelor's degree preferred but not required.
• 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment.
• Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus.
• Exceptional written and verbal communication skills with meticulous attention to detail.
• Strong sense of ownership, initiative, and follow-through.
• Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset.

This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)