Accounting Administrative Assistant Jobs in New York, NY

Engineering Coordinator

Location: FST New York City Office; 50 Broad Street, New York 10004

Key Responsibilities:

• Serve as a liaison between clients and project teams, ensuring clear communication and prompt responses to inquiries.
• Work closely with team leaders to develop and update project requirements while keeping clients informed.
• Attend project meetings, document key milestones, and follow up on action items with both internal teams and clients.
• Maintain and organize project directories, schedules, and critical documentation (drawings, submittals, invoices, etc.).
• Assist with managing and coordinating commissioning work products across multiple projects.
• Ensure clients receive timely updates on project status, deliverables, and required documentation.
• Track project budgets and help ensure projects remain on financial targets.
• Organize and facilitate internal project kickoff meetings with team leaders to align with client expectations.
• Coordinate scheduling across multiple platforms (Teams, Webex, Zoom) and manage meeting logistics.
• Support fieldwork in a limited capacity for documentation and data collection.

Qualifications:

• Associate’s or Bachelor’s degree (or equivalent experience) in Accounting, Business, Construction Management, Engineering, or a related field.
• This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and takes pride in keeping both financials and project tasks organized and on schedule.
• Strong client communication skills with a professional, customer-focused approach.
• Proven ability to manage multiple projects, prioritize tasks, and meet tight deadlines.
• Demonstrated experience in invoicing or project based financial administration
• Proficiency in Microsoft Office (especially Excel), Adobe, Bluebeam REVU, and project management platforms such as ProCore, E-Builder, or BIM 360.
• Strong organizational, problem-solving, and analytical skills.

Desirable Experience:

• Ability to perform equipment take-offs on design drawings and a base understanding of MEP Systems.
• Previous experience in the construction management, billing, or engineering industry.

Salary range: $65,000 - $75,000