--- title: Office Administrators at University of Utah description: University of Utah is hiring for the Office Administrators role in Salt Lake City, UT. See the full description and apply. type: job url: https://www.foundrole.com/jobs/office-administrators-at-university-of-utah-01a18ea2-5dfd-7916-9358-8ba1c307eea1 date: 2026-10-31T02:15:31Z og_description: Join University of Utah as Office Administrators in Salt Lake City, UT. Pays $51K–$53K per year. Full-time, on-site role. og_image: https://www.foundrole.com/og/t87u03.png breadcrumbs: - label: Home url: https://www.foundrole.com/ - label: Search url: https://www.foundrole.com/jobs --- | | | |---|---| | **Company** | [University of Utah](https://www.foundrole.com/companies/university-of-utah?utm_source=ai_markdown) | | **Location** | Salt Lake City, UT | | **Salary** | $51K/yr - $53K/yr | | **Type** | Full Time, Part Time | | **Posted** | Oct 30, 2026 | ## Is this job real? **Ghost job check:** B · Low risk. Probably a real opening. ## Visa sponsorship - **H-1B:** No H-1B sponsorship on record for University of Utah. - **E-Verify:** No E-Verify enrollment on record for University of Utah. ## Pay for similar jobs Most similar jobs pay $46,000 – $66,000 a year (median $52,000). ## Description Details | Open Date | 10/30/2026 | | ----------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Requisition Number | PRN46616B | | Job Title | Office Administrators | | Working Title | Administrative & Office Coordinator | | Career Progression Track | P00 | | Track Level | P3 - Career, P2 - Developing | | FLSA Code | Administrative | | Patient Sensitive Job Code? | No | | Standard Hours per Week | 40 | | Full Time or Part Time? | Full Time | | Shift | Day | | Work Schedule Summary | M-F with occasional evenings, weekends, and holidays. This position requires full-time on site presence at the Natural History Museum of Utah on the Research Park campus of the University of Utah in Salt Lake City and occasional travel for professional meetings, offsite meetings and events, and/or collaborative projects. | | VP Area | Academic Affairs | | Department | 00018 - Utah Museum of Natl Hist Oper | | Location | Campus | | City | Salt Lake City, UT | | Type of Recruitment | External Posting | | Pay Rate Range | $51,000 - 53,000 | | Close Date | 11/30/2026 | | Priority Review Date (Note - Posting may close at any time) | | | Job Summary | NHMU is the largest natural and cultural history museum in the intermountain west. Founded in 1963 as the state of Utah’s natural history museum and part of the University of Utah in Salt Lake City, NHMU has grown into a distinguished scientific and cultural institution with the mission to illuminate the natural world and the place of humans within it. Reporting to NHMU’s Executive Project Manager, the Administrative & Office Coordinator provides administrative and office support to NHMU’s leadership team. Working in close partnership with the Executive Project Manager, this role is part of a collaborative and integrated administrative support team committed to the seamless coordination of leadership priorities. The Administrative & Office Coordinator manages organization-wide administrative needs and supports the administrative functions of the Museum’s seven department heads: the Executive Director, Deputy Director and Director of Philanthropy & Communications, Director of Exhibits, Director of Administration, Director of Operations, Director of Education & Community Engagement, and Director of Science. In addition, the Administrative & Office Coordinator supports daily operations of the administrative offices by maintaining shared workspaces, supplies, and office resources. | | Responsibilities | Administrative Support – Organization-wide • Schedule and coordinate organization-wide group meetings • Schedule and renew annual organizational memberships • Maintain and update the monthly Department Head on Duty/Department Head on Call schedule Administrative Support – Department Heads • Meet regularly with individual Department Heads to provide requested administrative support, including calendaring and scheduling, purchasing, travel coordination, information gathering, and other administrative duties • Support the Executive Director by coordinating weekly Department Head Meetings • Schedule and coordinate department-wide meetings, including calendaring, communications, logistics, and minute taking • Assist and support the Executive Project Manager as needed Office Management • Inventory and maintain shared office and kitchen supplies • Maintain 5th floor administrative shared spaces, including conference rooms, copy room, and communal events closet • Attend to internal mail/post needs | | Minimum Qualifications | **EQUIVALENCY STATEMENT:** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). **Department may hire employee at one of the following job levels:** **Office Administrator, I:** Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. **Office Administrator, II:** Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. | | Preferences | Qualifications – Required A bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Qualifications – Preferred • Experience supporting senior leadership in an administrative capacity (i.e., calendar management, travel coordination, and expense reimbursement) • Experience planning and coordinating events, meetings, or team gatherings • Experience managing multiple calendars • Experience working in a team environment • Excellent organizational, multi-tasking and prioritization, and time management skills • Strong written and verbal communication skills | | Type | Benefited Staff | | Special Instructions Summary | Please submit a cover letter with your application materials outlining how your experience meets the job responsibilities, an updated CV/resume, and a list of three references (these will not be contacted unless we notify you). | | Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.   This position may require the successful completion of a criminal background check and/or drug screen.   The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.   Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.   Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.   To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: [**University of Utah Non‑Discrimination page**](https://www.utah.edu/nondiscrimination/). Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per [**University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members**](https://regulations.utah.edu/human-resources/), a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period. | ## Related - [More jobs at University of Utah](https://www.foundrole.com/companies/university-of-utah?utm_source=ai_markdown) - [Operations & Administration jobs](https://www.foundrole.com/careers/operations-and-administration?utm_source=ai_markdown)- [Business Operations jobs](https://www.foundrole.com/careers/operations-and-administration/business-operations?utm_source=ai_markdown)- [Office Manager jobs](https://www.foundrole.com/careers/operations-and-administration/business-operations/office-manager?utm_source=ai_markdown)- [Browse all companies](https://www.foundrole.com/companies?utm_source=ai_markdown) ## Explore this job market - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 73544 jobs - [Utah](https://www.foundrole.com/locations/us/utah?utm_source=ai_markdown) — 26848 jobs - [Salt Lake City, UT](https://www.foundrole.com/locations/us/utah/salt-lake-city?utm_source=ai_markdown) — 8737 jobs - [University of Utah](https://www.foundrole.com/companies/university-of-utah?utm_source=ai_markdown) — 1378 jobs ## Related pages - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 73544 jobs - [Utah](https://www.foundrole.com/locations/us/utah?utm_source=ai_markdown) — 26848 jobs - [Salt Lake City, UT](https://www.foundrole.com/locations/us/utah/salt-lake-city?utm_source=ai_markdown) — 8737 jobs - [University of Utah](https://www.foundrole.com/companies/university-of-utah?utm_source=ai_markdown) — 1378 jobs ## Browse - [Companies](https://www.foundrole.com/companies?utm_source=ai_markdown) - [Jobs by country](https://www.foundrole.com/locations?utm_source=ai_markdown) - [Jobs in the United States by state and city](https://www.foundrole.com/locations/us?utm_source=ai_markdown) - [H1B sponsors by location](https://www.foundrole.com/h1b-sponsors?utm_source=ai_markdown) - [H1B salaries](https://www.foundrole.com/h1b-salaries?utm_source=ai_markdown) - [Sectors and industries](https://www.foundrole.com/sectors?utm_source=ai_markdown) - [Jobs by career field](https://www.foundrole.com/careers?utm_source=ai_markdown) - [Latest jobs](https://www.foundrole.com/jobs/latest?utm_source=ai_markdown)