--- title: Executive Assistant description: Mohamed bin Zayed University of Artificial Intelligence is hiring for the Executive Assistant role. See the full description and apply. type: job url: https://www.foundrole.com/jobs/executive-assistant-at-mohamed-bin-zayed-university-of-artificial-intelligence-01a1651d-26cc-75ac-9e85-ed71aabe7265 date: 2026-11-15T01:26:44Z og_description: Join Mohamed bin Zayed University of Artificial Intelligence as Executive Assistant in Sunnyvale, CA. Pays $90K–$130K per year. og_image: https://www.foundrole.com/og/ohpyxj.png breadcrumbs: - label: Home url: https://www.foundrole.com/ - label: Search url: https://www.foundrole.com/jobs --- | | | |---|---| | **Company** | Mohamed bin Zayed University of Artificial Intelligence | | **Location** | Sunnyvale, CA | | **Salary** | $90K/yr - $130K/yr | | **Type** | Full Time | | **Posted** | Oct 22, 2026 | ## Is this job real? **Ghost job check:** A · Low risk. Probably a real opening. ## Visa sponsorship - **H-1B:** Mohamed bin Zayed University of Artificial Intelligence sponsors H-1B visas. It filed 25 H-1B petitions (FY2026 Q1 – FY2026 Q4). - **E-Verify:** No E-Verify enrollment on record for Mohamed bin Zayed University of Artificial Intelligence. ## Pay for similar jobs Most similar jobs pay $77,000 – $94,000 a year (median $86,000). ## Description **Position Summary** The Executive Assistant will serve as the strategic gatekeeper and day-to-day right hand to the Lab Director. In a fast-scaling frontier AI research organization, the Director's focus must remain dedicated to technical breakthroughs, model launches, and top-tier talent acquisition. This role goes beyond standard calendar management: you will optimize executive bandwidth, eliminate schedule fragmentation, act as a strategic gatekeeper for candidate pipelines, and handle high-stakes operational coordination across our global research hubs (US, Paris, and UAE). **Key Responsibilities** - **High-Level Executive Support & Strategic Operations:** * Serve as the primary operational anchor and trusted gatekeeper for the Lab Director, carefully managing high-volume, cross-channel communications with internal teams, external partners, and key stakeholders. * Anticipate needs far in advance, solving operational roadblocks before they reach the Director to ensure their time and energy remain locked onto high-priority scientific and leadership goals. - **Complex Calendar & Time Management (Including International Time Zones):** * Exercise rigorous, strategic judgment in managing a fast-moving, high-demand calendar. Protect the Director's time fiercely, resolve scheduling conflicts proactively across multiple time zones (including coordination with the UAE team), and ensure they are thoroughly briefed for every meeting, pitch, or commitment. - **International & UAE Team Liaison:** * Act as a key point of contact and primary operational bridge between the Lab Director and UAE-based team members and stakeholders. Facilitate smooth communication, align cross-border workflows, and navigate international cultural nuances with high professionalism. - **Advanced Travel & Logistics Management:** * Coordinate complex, multi-destination domestic and international travel itineraries (including seamless travel planning to and from the UAE), comprehensive agendas, and logistics, ensuring contingencies are in place for any last-minute changes. - **Meeting & Stakeholder Coordination:** * Plan, coordinate, and execute high-stakes leadership meetings, lab-wide gatherings, and strategic syncs (spanning international schedules). Draft clear agendas, compile comprehensive briefing packets, and capture accurate action items and follow-ups. - **Gatekeeping & Professional Communications Hub:** * Filter and triage incoming requests with diplomacy and discretion. Draft professional correspondence, status reports, executive summaries, and memos on behalf of the Director with absolute confidentiality. **Academic Qualifications** - Bachelor's degree in Business Administration, Communications, Science, or a related field preferred (or equivalent combination of education and professional experience). **Professional Experience** - **Minimum 8–10 years** of dedicated executive support experience partnering with C-suite executives, senior leaders, founders, or high-level academic/scientific lab directors in a fast-paced, high-stakes environment. - **Demonstrated experience** managing complex international schedules, cross-border workflows, and communications across multiple time zones (specifically including seamless coordination with UAE-based teams and stakeholders). - **Proven track record** of proactive calendar management, rigorous gatekeeping, and handling confidential information with absolute discretion and high emotional intelligence. - **Exceptional interpersonal and communication skills** with a zero-error mindset, a laser-focused resilience under pressure, and the ability to act as a proactive, independent problem solver. - **Proficiency** in modern productivity and collaboration tools (Microsoft Office suite, advanced calendar management software, Slack, global virtual meeting ecosystems, and tracking platforms). **Preferred Skills** - Prior background, familiarity, or experience working within a scientific research, academic laboratory, technology, or advanced modeling environment. - Experience navigating cross-cultural dynamics and building professional relationships within Middle Eastern / UAE business or institutional settings. - Demonstrated ability to track action items and independently drive leadership-driven administrative and operational workflows to completion. **Compensation** $90,000 – $130,000/year + discretionary performance bonus + benefits The posted salary range represents the company’s good faith estimate of the base compensation for this position upon hire. The actual base compensation offered may vary within this range depending on individual qualifications, including but not limited to relevant skills, experience, education, certifications, and specific business needs. In addition to base salary, total compensation includes an annual discretionary performance bonus and comprehensive benefits. **Benefits Include** - Comprehensive medical, dental, and vision benefits - Bonus - 401K Plan - Generous paid time off, sick leave and holidays - Paid Parental Leave - Employee Assistance Program - Life insurance and disability Visa sponsorship is not available for this position. ## Skills - Travel Planning - Stakeholder Management - Calendar Management - Slack - Status Reporting - Triage - Discretion - OPA Gatekeeper - Problem Solving - Logistics - Interpersonal Skills - Confidentiality - Cultural Awareness - Microsoft Dynamics - Collaboration - Sales Follow-up - Time Management - Memos - Coordinating - Microsoft Office - Leadership - Emotional Intelligence - Communication - Executive Support - Logistics Management ## Benefits - Mental Health - Health Insurance - Dental Insurance - Vision Insurance - Life Insurance - Parental Leave - Paid Time Off (Pto) - Sick Leave - 401(k) Plans ## Related - [Operations & Administration jobs](https://www.foundrole.com/careers/operations-and-administration?utm_source=ai_markdown)- [Office Administration jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration?utm_source=ai_markdown)- [Executive Assistant jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration/executive-assistant?utm_source=ai_markdown)- [Browse all companies](https://www.foundrole.com/companies?utm_source=ai_markdown) ## Explore this job market - [California](https://www.foundrole.com/locations/us/california?utm_source=ai_markdown) — 260756 jobs - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 70473 jobs - [Sunnyvale, CA](https://www.foundrole.com/locations/us/california/sunnyvale?utm_source=ai_markdown) — 5881 jobs ## Related pages - [California](https://www.foundrole.com/locations/us/california?utm_source=ai_markdown) — 260756 jobs - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 70473 jobs - [Sunnyvale, CA](https://www.foundrole.com/locations/us/california/sunnyvale?utm_source=ai_markdown) — 5881 jobs ## Browse - [Companies](https://www.foundrole.com/companies?utm_source=ai_markdown) - [Jobs by country](https://www.foundrole.com/locations?utm_source=ai_markdown) - [Jobs in the United States by state and city](https://www.foundrole.com/locations/us?utm_source=ai_markdown) - [H1B sponsors by location](https://www.foundrole.com/h1b-sponsors?utm_source=ai_markdown) - [H1B salaries](https://www.foundrole.com/h1b-salaries?utm_source=ai_markdown) - [Sectors and industries](https://www.foundrole.com/sectors?utm_source=ai_markdown) - [Jobs by career field](https://www.foundrole.com/careers?utm_source=ai_markdown) - [Latest jobs](https://www.foundrole.com/jobs/latest?utm_source=ai_markdown)