---
title: Clinic Services Representative
description: Haven Headache & Migraine Center is hiring for the Clinic Services Representative
  role in San Francisco, CA. See the full description and apply.
type: job
url: https://www.foundrole.com/jobs/clinic-services-representative-at-haven-headache-and-migraine-center-01a0c552-2ff8-7a6e-a562-6d417b5380fc
date: 2026-09-28T05:18:39Z
og_description: Join Haven Headache & Migraine Center as Clinic Services Representative in San
  Francisco, CA. Pays $25–$35 per hour.
og_image: https://www.foundrole.com/og/fu7v14.png
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  - label: Home
    url: https://www.foundrole.com/
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---

| | |
|---|---|
| **Company** | Haven Headache & Migraine Center |
| **Location** | San Francisco, CA |
| **Salary** | $25/hr - $35/hr |
| **Type** | Part Time |
| **Posted** | Sep 21, 2026 |
## Description

**Reports to:** Senior Operations Manager, In-Clinic Services

At Haven Headache and Migraine Center, we're building the future of headache care—one virtual visit at a time. Co-founded by board-certified headache specialists, Haven is a virtual-first specialty clinic dedicated exclusively to patients with migraine and headache disorders. **While we offer robust telehealth services, this role is critical to supporting our physical, in-clinic operations in San Francisco. CA.** We believe expert care should be accessible, compassionate, and designed for the real lives of the millions living with headache disorders.

We are seeking a compassionate, organized, and proactive Part time **Front Desk Coordinator** to be the face of our headache clinic. You will be the first point of contact for patients seeking relief from chronic headache conditions. Your goal is to ensure a seamless, quiet, and efficient experience for our patients and providers by managing the clinical flow, maintaining supplies, and providing exceptional administrative support.  

## **Primary Responsibilities**

## **Patient Coordination & Experience**

- **Warm Welcome:** Greet patients upon arrival, ensuring a calm and quiet environment appropriate for those suffering from migraines and light sensitivity.

- **Clinical Flow:** Monitor the provider's schedule and personally escort patients to exam rooms as soon as the provider is ready.

- **Exit Concierge:** Schedule follow-up appointments immediately following the patient's visit, ensuring they have a clear plan for their next stage of care.

- **Inquiry Management:** Confidently answer patient questions regarding office policies, scheduling, and general clinic information.  

## **Clinical Prep & Support**

- **Morning Readiness:** Conduct basic supply preparation for providers at the start of each day (e.g., setting out procedure trays, ensuring exam rooms are stocked).

- **Supply Management:** Receive and sign for all incoming packages, including temperature-sensitive medical supplies.

- **Inventory Control:** Organize and restock medical supplies in the back room and designated refrigerators, following all safety and storage protocols.  

## **Qualifications**

- **Education:** High School Diploma or GED

- **Experience:** 1–2 years in a medical front office or high-end hospitality role preferred.

- **Interpersonal Skills:** Exceptional empathy and a "soft" communication style, essential for interacting with patients in pain. Awareness of environmental triggers (willingness to maintain a scent-free and low-lighting environment).

- **Organizational Skills:** Ability to multitask between administrative duties and physical inventory tasks.

- **Technical Proficiency:** Familiarity with Electronic Health Records (EHR) and basic scheduling software. Strict adherence to HIPAA guidelines and maintaining patient confidentiality at all times.  

## **Physical Requirements**

- Ability to stand/walk for extended periods while escorting patients.

- Ability to lift up to 20 lbs for stocking medical supplies and moving packages.

## Location Information

This role is located at our San Francisco Clinic

## Hours

This is a part-time role starting at 1 day a week (Fridays, 8 AM–5 PM), with the potential for more days/hours as the clinic's local patient volume expands.

**Diversity & Inclusion**

Diversity is built into our DNA with a founding team representing POC, female, disabled, and LGBTQ+ founders. We strongly encourage candidates from all backgrounds to apply — many successful candidates may not meet every requirement. Studies show underrepresented candidates often only apply when meeting 100% of qualifications; we'd love to hear from you even if you don't check every box.

*Haven Headache and Migraine Center is proud to be an equal-opportunity employer.*  
## Skills

- Inventory Control
- Supply Management
- Stocking
- Health Insurance Portability And Accountability Act (Hipaa) Compliance
- Interpersonal Skills
- Confidentiality
- Empathy
- Front Office
- Multitasking
- Inventory Management
- Organizational Skills
- Concierge Services
- Scheduling Software
- Communication
- Proof of Concept Development
- Electronic Health Records (Ehr)
## Benefits

- Health Insurance

## How to Apply

[Apply for this position](https://www.foundrole.com/jobs/clinic-services-representative-at-haven-headache-and-migraine-center-01a0c552-2ff8-7a6e-a562-6d417b5380fc?utm_source=ai_markdown)

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