--- title: Administrative Associate III description: Western University of Health Sciences is hiring for the Administrative Associate III role in Pomona, CA. See the full description and apply. type: job url: https://www.foundrole.com/jobs/administrative-associate-iii-at-western-university-of-health-sciences-01a16eb5-d55e-7232-9b75-95d6770cd862 date: 2026-11-15T01:26:44Z og_description: Join Western University of Health Sciences as Administrative Associate III in Pomona, CA. Pays $25.5 per hour. Full-time role. og_image: https://www.foundrole.com/og/ywnc8t.png breadcrumbs: - label: Home url: https://www.foundrole.com/ - label: Search url: https://www.foundrole.com/jobs --- | | | |---|---| | **Company** | Western University of Health Sciences | | **Location** | Pomona, CA | | **Salary** | $25.5/hr | | **Type** | Full Time | | **Posted** | Oct 30, 2026 | ## Is this job real? **Ghost job check:** A · Low risk. Probably a real opening. ## Visa sponsorship - **H-1B:** Western University of Health Sciences sponsors H-1B visas. It filed 8 H-1B petitions (FY2026 Q1 – FY2026 Q4). - **E-Verify:** No E-Verify enrollment on record for Western University of Health Sciences. ## Pay for similar jobs Most similar jobs pay $47,000 – $63,000 a year (median $57,000). ## Description About WesternU As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference. Posting Details | Position Title | Administrative Associate III | | ------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Position Control Number | 998430 | | Type of Position | Staff | | Position Status | Full-time | | Campus | Western University Campus-Pomona, CA | | Position Location | California | | Department | 1901-College of Dental Medicine | | Job Summary | Provide a variety of administrative and operational support services for the College of Dental Medicine primarily in the areas of the Office of Academic Affairs. Must demonstrate the ability to handle a multitude of tasks in an ever-changing, dynamic academic environment, ability to work independently and collaboratively in a time setting. | | Knowledge, Skills and Abilities | Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, and any other software program required by this position. Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, and students effectively and professionally. Experience in creating schedules of activities, preferably in an academic setting. Language ability to produce clear and concise reports; reasoning ability to problem solve quickly. Must be able to prioritize and schedule opportunity for resolution of problems. Demonstrate a commitment to working in an organization that values and promotes humanism. | | Required Qualifications | **Education:**  AA degree and/or any combination experience/education as a substitute for minimum education. High School Diploma or Graduate Equivalency Diploma (GED) required. **Experience:**  Minimum of 4-5 years administrative/clerical or equivalent experience. | | Preferred Qualifications | BA/BS preferred. Preference will be given to those who possess experience in an academic environment and have 6+ years experience as an Administrative Assistant/Associate or Executive Assistant. | Essential Job Duties | Key Responsibilities | Assist the supervisor, in regards to establishing priorities and identifying and resolving problems that are administrative in nature. | | -------------------- | -------------------------------------------------------------------------------------------------------------------------------------- | | Key Responsibilities | Oversee and/or perform specific tasks assigned, such as scheduling or admissions. | | -------------------- | --------------------------------------------------------------------------------- | | Key Responsibilities | Serve as a team member within the Office of Academic Affairs (OAA) to provide seamless service to students, faculty and staff. | | -------------------- | ------------------------------------------------------------------------------------------------------------------------------ | | Key Responsibilities | Provide support for educational research to the CDM administration, faculty and OAA. | | -------------------- | ------------------------------------------------------------------------------------ | | Key Responsibilities | Provide assistance to the Director of Education, Assistant Director of Education and Assistant Director of Outcomes Assessments with ongoing communications and reports in order to disseminate information, as well as to aid in planning processes. | | -------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Key Responsibilities | Provides support to the faculty in the construction, delivery, proctoring, and analysis of examinations including creation of SharePoint sites, setting up technology needs for faculty and/or students for use during assessment activities, troubleshooting IT issues during delivery and proctoring of assessment activities, preparing question performance reports for exams, assisting in the construction, delivery and proctoring of OSCE’s, clinical exams and other assessment activities. | | -------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Key Responsibilities | Assists in curriculum delivery and assessment via educational technology including proficient use and maintenance of SharePoint sites for all classes, ability to create and deliver quizzes and/or assist with faculty training, create and maintain spreadsheets for data upload, creation and maintenance of curricular documents including but not limited to group assignments, assessment numbering systems, course scheduling and creation of exams and their necessary reporting requirements in ExamSoft. | | -------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Key Responsibilities | Provides administrative support to Assistant/Associate Deans as needed. | | -------------------- | ----------------------------------------------------------------------- | | Key Responsibilities | Other duties as assigned. This is not intended to be an exhaustive list of all responsibilities and duties for this position. The College of Dental Medicine reserves the right to add or change duties at any time. | | -------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | Posting Details Continued | Work Schedule | Monday thru Friday 8:00 AM – 5:00 PM Some evenings and weekends | | ------------- | --------------------------------------------------------------- | Working at WesternU We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, • Our faculty, staff, and administrators are 100% focused on student success. • Our University culture creates the context for a nurturing and supportive environment. • Faculty, staff, and students can expect to make deep, personal relationships within the University community. • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. • WesternU’s core value of humanism encourages all to bring their whole self in all that they do. • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people! Expected Pay Scale | Minimum | $25.50 Hourly | | ------- | ------------- | | Maximum | $27.00 Hourly | ## Skills - Spreadsheets - Curriculum Delivery - Clerical Skills - Microsoft Word - Collaboration - EdTech - Executive Assistance - Human Resources - Maintenance - Microsoft PowerPoint - Ability to Work Independently - Communication - Microsoft SharePoint ## Benefits - Paid Time Off (Pto) ## Related - [Operations & Administration jobs](https://www.foundrole.com/careers/operations-and-administration?utm_source=ai_markdown)- [Office Administration jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration?utm_source=ai_markdown)- [Administrative Assistant jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration/administrative-assistant?utm_source=ai_markdown)- [Browse all companies](https://www.foundrole.com/companies?utm_source=ai_markdown) ## Related pages - [California](https://www.foundrole.com/locations/us/california?utm_source=ai_markdown) — 260764 jobs - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 70471 jobs ## Browse - [Companies](https://www.foundrole.com/companies?utm_source=ai_markdown) - [Jobs by country](https://www.foundrole.com/locations?utm_source=ai_markdown) - [Jobs in the United States by state and city](https://www.foundrole.com/locations/us?utm_source=ai_markdown) - [H1B sponsors by location](https://www.foundrole.com/h1b-sponsors?utm_source=ai_markdown) - [H1B salaries](https://www.foundrole.com/h1b-salaries?utm_source=ai_markdown) - [Sectors and industries](https://www.foundrole.com/sectors?utm_source=ai_markdown) - [Jobs by career field](https://www.foundrole.com/careers?utm_source=ai_markdown) - [Latest jobs](https://www.foundrole.com/jobs/latest?utm_source=ai_markdown)