--- title: Administrative Assistant III Faculty Recruitment description: University of Wisconsin–Madison is hiring for the Administrative Assistant III Faculty Recruitment role. See the full description and apply. type: job url: https://www.foundrole.com/jobs/administrative-assistant-iii-faculty-recruitment-at-university-of-wisconsin-madison-01a1d5f9-d8a6-7f42-a3ad-d62032919b7e date: 2026-11-13T18:17:38Z og_description: Join University of Wisconsin–Madison as Administrative Assistant III Faculty Recruitment in Madison, WI. Pays $28.85 per hour. og_image: https://www.foundrole.com/og/l6idhy.png breadcrumbs: - label: Home url: https://www.foundrole.com/ - label: Search url: https://www.foundrole.com/jobs --- | | | |---|---| | **Company** | University of Wisconsin–Madison | | **Location** | Madison, WI | | **Salary** | $28.85/hr | | **Type** | Full Time | | **Posted** | Nov 13, 2026 | ## Is this job real? **Ghost job check:** C · Some flags. Mostly fine, a few things to check. ## Visa sponsorship - **H-1B:** University of Wisconsin–Madison sponsors H-1B visas. It filed 353 H-1B petitions (FY2026 Q1 – FY2026 Q4). - **E-Verify:** No E-Verify enrollment on record for University of Wisconsin–Madison. ## Pay for similar jobs Most similar jobs pay $48,000 – $51,000 a year (median $50,000). ## Description ## ***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.*** ## **Job Category:** University Staff ## **Employment Type:** Regular ## **Job Profile:** Administrative Assistant III ## **Job Summary:** The Department of Medicine, within the School of Medicine and Public Health (SMPH), at the University of Wisconsin-Madison, is seeking an Administrative Assistant III - Faculty Recruitment to support the administrative function of the faculty recruitment process for the Department. As a representative of the Chair's office, this position will work closely with DOM faculty and leadership, along with the SMPH faculty recruiters, to perform administrative support functions such as travel arrangements, developing itineraries, and scheduling and hosting interviews (both onsite and virtual). - This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. - The work schedule is flexible and will be determined at the time of hire. ## **Key Job Responsibilities:** - Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures - Prepares and audits complex records, edits documents, and reviews work done by others - Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums - Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations - Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures ## **Department:** School of Medicine and Public Health, Department of Medicine, Administration Fueled by innovation yet grounded in kindness, the [Department of Medicine](https://www.medicine.wisc.edu/) empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities! ## **Compensation:** The starting hourly wage for the position is $28.85 per hour; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the [campus benefits](https://hr.wisc.edu/benefits/%29) webpage. [2027 University Staff Recruitment Flyer](https://uwmadison.box.com/s/zflhai317rp4453zuelb6mugghltw5bz) ## **Required Qualifications:** \- At least two years of administrative experience \- Experience planning, organizing, and scheduling onsite and virtual meetings \- Experience planning, organizing, and booking travel arrangements \- Advanced experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook ## **Preferred Qualifications:** \- Experience working in an academic or clinical environment \- Experience with recruitment activities ## **Education:** H.S Diploma preferred. ## **How to Apply:** For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. **Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same** **upload area. Failure to submit the required documents will result in no longer being considered for the position.**  • Cover letter required  • Resume required Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. ## **Contact Information:** Liana Nash, Relay Access (WTRS): 7-1-1. See [RELAY_SERVICE](https://wisconsinrelay.com/) for further information. ## **Institutional Statement on Diversity:** Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. **The University of Wisconsin-Madison is an Equal Opportunity Employer.** Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the [Human Resources Workplace Poster website](https://hr.wisc.edu/required-postings/workplace-posters/). To [request a disability or pregnancy-related accommodation](https://employeedisabilities.wisc.edu/reasonable-accommodations/#applicants) for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the [Divisional Disability Representative (DDR)](https://employeedisabilities.wisc.edu/divisional-disability-representatives-ddr/) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.   The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).   The [Annual Security and Fire Safety Report](https://jobs.wisc.edu/asr) contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the [University of Wisconsin Police Department](mailto:uwpolice@mhub.uwpd.wisc.edu). ## Skills - Microsoft Excel - Logistics - Microsoft Word - Microsoft Outlook - Microsoft Office - Human Resources - Maintenance - Microsoft PowerPoint - Communication - Recruitment - Regulatory Compliance ## Benefits - Sick Leave ## Related - [Operations & Administration jobs](https://www.foundrole.com/careers/operations-and-administration?utm_source=ai_markdown)- [Office Administration jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration?utm_source=ai_markdown)- [Administrative Assistant jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration/administrative-assistant?utm_source=ai_markdown)- [Browse all companies](https://www.foundrole.com/companies?utm_source=ai_markdown) ## Explore this job market - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 71672 jobs - [Wisconsin](https://www.foundrole.com/locations/us/wisconsin?utm_source=ai_markdown) — 50537 jobs - [Madison, WI](https://www.foundrole.com/locations/us/wisconsin/madison?utm_source=ai_markdown) — 4723 jobs ## Related pages - [Higher Education](https://www.foundrole.com/sectors/education/higher-education?utm_source=ai_markdown) — 71672 jobs - [Wisconsin](https://www.foundrole.com/locations/us/wisconsin?utm_source=ai_markdown) — 50537 jobs - [Madison, WI](https://www.foundrole.com/locations/us/wisconsin/madison?utm_source=ai_markdown) — 4723 jobs ## Browse - [Companies](https://www.foundrole.com/companies?utm_source=ai_markdown) - [Jobs by country](https://www.foundrole.com/locations?utm_source=ai_markdown) - [Jobs in the United States by state and city](https://www.foundrole.com/locations/us?utm_source=ai_markdown) - [H1B sponsors by location](https://www.foundrole.com/h1b-sponsors?utm_source=ai_markdown) - [H1B salaries](https://www.foundrole.com/h1b-salaries?utm_source=ai_markdown) - [Sectors and industries](https://www.foundrole.com/sectors?utm_source=ai_markdown) - [Jobs by career field](https://www.foundrole.com/careers?utm_source=ai_markdown) - [Latest jobs](https://www.foundrole.com/jobs/latest?utm_source=ai_markdown)