--- title: Administrative Assistant at Carol Stream Public Library description: Carol Stream Public Library is hiring for the Administrative Assistant role in Carol Stream, IL. See the full description and apply. type: job url: https://www.foundrole.com/jobs/administrative-assistant-at-carol-stream-public-library-01a181d9-9925-78ad-b8c2-84b279977487 date: 2026-11-15T01:26:44Z og_description: Join Carol Stream Public Library as Administrative Assistant in Carol Stream, IL. Pays $20.2–$25.25 per hour. Full-time role. og_image: https://www.foundrole.com/og/oferaj.png breadcrumbs: - label: Home url: https://www.foundrole.com/ - label: Search url: https://www.foundrole.com/jobs --- | | | |---|---| | **Company** | Carol Stream Public Library | | **Location** | Carol Stream, IL | | **Salary** | $22/hr - $25.25/hr | | **Type** | Full Time | | **Posted** | Oct 27, 2026 | ## Is this job real? **Ghost job check:** A · Low risk. Probably a real opening. ## Visa sponsorship - **H-1B:** No H-1B sponsorship on record for Carol Stream Public Library. - **E-Verify:** No E-Verify enrollment on record for Carol Stream Public Library. ## Pay for similar jobs Most similar jobs pay $32,000 – $52,000 a year (median $40,000). ## Description **Position Summary:** Supports the Management Team and Administration staff in the business and financial operations of the Library by performing a variety of administrative duties including invoicing, bookkeeping, financial statements, and record retention. The schedule is typically Monday through Friday from 9:00AM to 5:00PM, with one evening shift scheduled on the third Wednesday of every month to attend the Library Board of Trustees meeting. *Applications that are submitted on or before November 13, 2026 will be prioritized.* **Benefits:** Full-time employees are enrolled in an IMRF pension plan; eligible to enroll in benefits including health insurance (80% CSPL funded), dental (employee-only coverage paid for 100% by CSPL), and vision insurance; an optional retirement investment fund (pre-tax and Roth options), and flexible spending accounts. Full-time employees receive life insurance coverage of $30,000 and have an option to also enroll in supplemental life insurance. Paid time off accruals for full-time employees include 7 paid holidays, 3 Personal days, 2 Floating Holidays, 3 weeks of accrued Vacation, and 12 days of annually accrued Sick time. **Essential Job Duties and Responsibilities:** - Reconciles cash receipts, maintains cash banks at established levels, prepares and makes regular deposits, and maintains records for supporting documentation for monthly financial reports and Board of Trustees meetings - Reconciles credit card statements and purchases made by Library staff - Processes invoices, generates accounts payable checks, and records paid invoices for collection materials in the ILS - Maintains vendor and administrative files; maintains and updates IDES contractor list; supports fiscal and calendar year end processes (such as audit fieldwork, 1099 preparation, etc.) - Provides support to Administration during the hiring and onboarding process - Assists Administration in the coordination of events such as staff in-service days, appreciation dinners, and other employee wellness initiatives; chairs the Staff Social Committee - Sorts and distributes mail - Monitors and purchases office and café supplies; coordinates property disposal - Interacts with vendors to answer questions and resolve account and billing discrepancies - Maintains vestibule slat wall for community publicity - Coordinates maintenance issues related to postage meter, vending machines, printers, and coin operation machine - Assists in creating and updating documentation of Business Office processes and procedures - Assists with the creation of the monthly board packet; attends Library Board meetings and records minutes - Processes donation requests, honor books, staff anniversary gifts, etc. - Performs other duties and projects as assigned **Education:** Associates Degree or equivalent **Experience:** - Two years general office experience required - Two years bookkeeping experience preferred - Experience working in a Library setting preferred **Knowledge, Skills and Abilities:** - Knowledge of QuickBooks accounting software and basic bookkeeping functions - Knowledge of sorting/filing techniques and record retention policies and schedules to maintain accurate records - Knowledge of administrative and clerical procedures and systems - Strong numeric and cash handling ability including the skill to perform mathematical functions with a high degree of accuracy - Ability to establish priorities and maintain accuracy and attention to detail when completing multiple assignments with daily interruptions - Ability to perform duties with discretion and to treat all information, personnel details and library communications obtained with confidentiality and professional composure - Works collaboratively as a member of a team and independently with minimal direction - Strong verbal, written and electronic communication skills - Proficient in using Microsoft Office, productivity software and operating in a PC, web-based environment while adapting and learning changing software and technology with minimal instruction - Applies basic problem-solving to a variety of situations **Physical Requirements/Work Environment:** - Ability to lift and carry up to 20 pounds on occasion - The work environment is an office-like setting with a moderate noise level ## Skills - Financial Accounting - Onboarding - Records Retention - Calendar Management - Discretion - Year-End Close - Cloud Adoption Framework - Financial Operations - Problem Solving - Filing - Clerical Skills - Confidentiality - Sorting - Billing - 1099 Tax Filing - Composure - Board Meeting Coordination - Auditing - Cash Handling - Bookkeeping - Microsoft Office - Attention to Detail - Accounts Payable - Maintenance - Intuit QuickBooks - Financial Statements - Communication - Invoicing ## Benefits - Health Insurance - Vision Insurance - Life Insurance - Paid Time Off (Pto) - Sick Leave - Personal Leave - Floating Holidays - Other Retirement and Savings ## Related - [Operations & Administration jobs](https://www.foundrole.com/careers/operations-and-administration?utm_source=ai_markdown)- [Office Administration jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration?utm_source=ai_markdown)- [Administrative Assistant jobs](https://www.foundrole.com/careers/operations-and-administration/office-administration/administrative-assistant?utm_source=ai_markdown)- [Browse all companies](https://www.foundrole.com/companies?utm_source=ai_markdown) ## Related pages - [Illinois](https://www.foundrole.com/locations/us/illinois?utm_source=ai_markdown) — 101550 jobs - [Libraries](https://www.foundrole.com/sectors/education/libraries?utm_source=ai_markdown) — 159 jobs ## Browse - [Companies](https://www.foundrole.com/companies?utm_source=ai_markdown) - [Jobs by country](https://www.foundrole.com/locations?utm_source=ai_markdown) - [Jobs in the United States by state and city](https://www.foundrole.com/locations/us?utm_source=ai_markdown) - [H1B sponsors by location](https://www.foundrole.com/h1b-sponsors?utm_source=ai_markdown) - [H1B salaries](https://www.foundrole.com/h1b-salaries?utm_source=ai_markdown) - [Sectors and industries](https://www.foundrole.com/sectors?utm_source=ai_markdown) - [Jobs by career field](https://www.foundrole.com/careers?utm_source=ai_markdown) - [Latest jobs](https://www.foundrole.com/jobs/latest?utm_source=ai_markdown)